Tour and Travels Management in Tally

This is a purely service industry and there is no inventory as such, they have specific billing requirements and have a rebate of 60% to 75% even this is changeable.
We will take a case where a booking is done by a customer for travelling, food and other expense.
We will charge all of that and in addition to that charge a service tax. Now there is a rebate of 60% in this department. If you have a greater rebate, you can mention that with the SL/Notification number and can avail that abatement.
We have taken the customer by the name of Traveller.
Now when the customer comes to us, we do the booking of this – this is a sales order for us.

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We create the ledgers as :-

1 traveller ledger 255x214

The items are created as follows, we show the multi Item creation mode for faster creation as I->I->R

2 item masters 560x180

Sales order voucher alteration as :-

3 SO alteration

The sales order numbering may be set as :-

4 SO auto 560x115

The Sales order is created as :-

5 SO creation 560x243

Now individually the details for each item is entered as:-

6 Service details 560x170

Just in case you ( you want to know how a service ledger is created:-

7 service tax

Now we go to accounting vouchers and then Press F8:-

8 sales voucher 560x252

The sales order- is tagged with the sales voucher :- The breakup of this voucher is shown as :-

9 sales order allocation 560x122

The allocation for Hotel charges

10 sales allocation 560x226

As of now the service tax payable is shown as D–>O–>Service Tax Computation :-

12 1 service tax payable 560x225


Now a partial receipt is made as:-


The second receipt is made after 2 days :

12 second receipt

Now the service tax payment is made to the Govt. using the autofill feature:-

13 payment voucher 560x128


Alternatively You may use the simpler method to make the payment as :-

14 ALTERNATIVE payment simpler 560x128

Now we view the service tax computation after the payment is made and it shows:-

15 service tax paid 560x238

Here notice that Balance service tax payable is nil now icon smile
Now let us analyse the balance sheet as on 4th of the month where the payment was not made to the Govt.
The amount of Rs. 17165 was pending to be received from the debtor, however the Profit would remain the same.

16 balance sheet on4th 560x99


After the receipt of the pending due and making the tax payment,
finally the balance sheet as on 30th April gives us the report as:-

17 balance sheet 30th 560x99


PS* Please note all articles on the site are based on imaginary scenarios & are for educational purpose only.The author holds no responsibility of  any form whatsoever.

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One thought on “Tour and Travels Management in Tally

  1. puttaswamy gowda says:

    it is very good for new learner i request you kindly sent Export sale entry and import purchase entry in tally erp9 and forex loss/gain how to adjust in tally and forgin curency conversion to indin currency in tally these are very important handling import and export procedure and also concept of bill of entry and shipping bill in tally erp9 therse are using custom duty.other wise you suggest tally book above portion should include i would like purchase.

    puttaswamy gowda