Ledger and related groups

So Many frequently, I receive comments/feedback from my readers that after downloading the latest software of tally.erp 9 and creating a new company in tally.erp 9 what they should do to learn the tally.erp 9 and how to go ahead. The most confusing thing in tally.erp 9 for a beginner esp if unfamiliar with accounts is the ledgers and grouping of the same

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The next step for all such readers, I will suggest to t to create some ledgers in tally.erp 9. Because in when a new company is created in tally.erp 9, two ledger will be created by default that is cash and profit and loss account.

So, until and unless an user create some ledgers in a newly created company, he/she will not be able to post any entries in tally.erp 9

BUT again while creating the ledgers in tally,erp 9, people feels difficulty that is which ledger should be created and more difficult is to determine the group to which a ledger will belongs to.

For the benefit of all such readers, I am giving a brief list in general nature but again some basic ledgers  with related group which every company should have to maintain. Before going further , you should have a look to the basic accountancy that will enhance your understanding to accountancy and tally.erp 9 and will help you to learn tally.erp 9 in a quick and smooth way.

Sr. No. Direct & Indirect Expenses Sundry Creditors/Current Liabilities/ Statutory liabilities, Duties & Taxes Sundry Debtors, Cash & Bank, Current Assets,Loans and advances,Deposit
01 Printing & Stationery Expenses All ledger from whom you  purchase goods, services or fixed assets All customer ledger to whom you sell goods or provide services.
02 Office Expenses Salary payable, professional tax payable, pf payable will come  under Current liabilities Bsnl Deposit, Electricity deposit bank deposit will come under deposit group
03 Travelling Expenses Auditors, Consultants ledger account Investment made in shares or other securities will come under Investments
04 Office Staff Salary All, duties/tax account will come under duties and taxes account. current/saving bank will come under bank accounts
05 Conveyance Expense O.D/ CC/Loan will come under Secured loans/ Bank OCC account
06 Depreciation
Transportation
labour charges, Salary, pf admin charges, electricity bills,maintenance and repairs etc

This is not the exhausted list. It is just for general reference purpose for beginners who are exercising their hands for the first time on accounts/ tally.erp 9.

Further to above, Direct and indirect nature of expenses depends on some factors like nature of business e.g. mfg, company, trading company, service provide etc but these things are for advances users of accounts and is useful for reporting purpose only.

This list is very useful for beginners who wanted to learn tally.erp 9 on their own but again don’t know how to start then they should go through the same

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75 thoughts on “Ledger and related groups

  1. Respected Sir,
    I am learning Tally 9 ERp but I have problem with Ledger 7 Its Group please send me Ledger and group on my email ID.

  2. it is very use full to me to under stand the ledger and groups sir but one doubt stock and cash in hand and owners capital is comes under which group or ledger if answer me its is urgent

    • Ashok,
      Cash ledger is in built ledger that is automatically creaed under Cash in hand group by the tally system when you first create a new company. You don’t need to create a cash ledger account. However if you wish so, you can create a petty cash ledger (same under Cash in hand group).
      Capital will come under capital group account.

      • shaziyabanu says:

        i want to know that how to create ledger..

        • Shaziyabanu,
          Go to main menu of tally.erp 9
          Select Accounts Info
          then Ledger
          Then create new
          and start typing name of ledger you wish so.
          I am sure you will find it as easy as 1…2…3…

  3. saurabh kenche says:

    i know tally erp 9, but what mean by remote access tally, how it is useful?

  4. mohamed jama says:

    i understand tally erp9 creating account and inventory information but problem is how to use through internet to connect business of different position i mean connect and disconnect in lefside f4

    • Dear Mohamed,
      F4 Site connect is something different. It is used for remote access/ edit of data. that is suppose you want to work on your tally which is installed at your office system,but again you can work on the same at your home without a genuine tally.erp 9. you do not need a licensed copy to work on a remote tally.
      for more information, please read my article on remote access.

  5. debadutta jethy says:

    i have problem in allocating ledger under Group Ledger.Kindly Send me the Ledger under group List on my email.

  6. sir,

    what should be the group of credit cards in tally

  7. How to prepare voucher formats in tally.erp9

  8. Santosh Sharma says:

    Dear Sir

    I want to list of all ledger under group.
    like cash-cash in hand

  9. what is group of defense maintance

  10. i have a problem that when ever i create a ledger in contra i.e. interest account by puting Alt + C (Create Ledger) it does not shows in Contra but it is shown in payment, receipt side. so it is not possible to put entries of interest in contra account. please reply immediately.

    • Ashok,
      “Contra “is not for a payment or a receipt voucher.
      Contra just suggest chaning of money from one pocket to another pocket! e.g. ownership of the item/benefit value remains with the same current owner.
      Say for interbank or inter cash transactions or cash to bank and bank to cash transactions.
      Interest on receipt is your income so it will be posted in a Receipt voucher only.
      hope it will help you.

  11. HI
    I NEED MORE INFORMATION ABOUT CASH FLOW AND FUND FLOW EXAMPLES IN TALLY IF YOU KNOW HOW TO PREPARE FUND FLOW AND CASH FLOW PLEASE SEND ME MORE INFORMATION ABOUT IT

    THANK YOU
    REGARDS,
    HIRAL

  12. Muhammed Riyas says:

    how can i transfer the profit of the company.
    could you please tell me the entry for profit transfer.

    capital reserve comes under?

  13. Muhammed Riyas says:

    if balancesheet, a specfic ledger showing negative balance.is it possible?

    • Muhammed,
      Yes, that’s possible. The balance sheet will show you what u input in the System or just a mirror of your transactions. To avoid such unpleasing look of balancesheet you need to play with your accounts, group it properly and u will be able to show it appropriately

  14. Basanta

    which groups should be selected for depreciation and advance received A/c

  15. sir,
    i would like to ask if there is an effect (double entry) to the final report (tally9) if i am using this entries:
    (1st)
    contra entry: Cash in Bank (dr)
    cash (cr)

    receipt entry: cash (dr )
    share capital (cr)

    what are the difference of contra and receipt?

    (2nd ) another problem:
    please help me how to close this contra entry:

    cash deposited to bank (dr)
    cash (cr)

    : cash is from the personal money of GM which i need to give it back to him, if i will pay GM how to close my 2nd problem?

    please reply. lea

  16. Suppose if i receive any kind of bills like printing Companies,
    How i put that bill in journal? I need to enter the bill first and after that i need to made the payment entry. How to create this? Send me the details of my Doubt regarding about that.

    Thank you,
    Deepa.

  17. yadav santosh says:

    Dear Sir

    I want to list of all ledger under group.
    like cash – cash in hand
    drawing – capital a/c

    plese sir
    Reply

  18. yadav santosh says:

    Dear Sir

    I want to list of all ledger under group.
    like cash – cash in hand
    drawing – capital a/c

    plese sir
    Reply

  19. Dear Sir

    I want to list of all ledger under group.
    like cash-cash in hand
    please help

  20. v.sai venkatesh says:

    Dear Sir good evening

    I want to list of all ledger under group.
    like cash – cash in hand
    drawing – capital a/c

    plese sir please sir

  21. Dear Sir good morning

    I want to list of all ledger under group.

  22. RAHUL PARMAR says:

    Dear sir,
    first of all thank u so much for guiding us since i m new for tally i dont know that how to do grouping of ledgers and m facing lots of problem with grouping of ledger, so sir can u please send me the complete list of ledgers divided under groups so that i can improve my knowledge and do better work on tally sir please send me the lsit on my mail id i.e. sir i will be thankful to u.

    waiting for response.
    Rahul parmar

  23. saroj sahoo says:

    i want to know about the “debentures” is under which groups ?

  24. saroj sahoo says:

    i want to know about the “debentures” is under which groups ?

    i m new for tally i dont know that how to do grouping of ledgers and m facing lots of problem with grouping of ledger, so sir can u please send me the complete list of ledgers divided under groups so that i can improve my knowledge

  25. saroj sahoo says:

    i want to know about the “purchase of debentures” is under which groups ?

  26. i want entry in tally if a land owner selling sites installment prices,eg advance money received from customer Rs50000, installment rs 5000, total site value Rs 600000,site No.152either through Cheque or Cash Entry

  27. i want to know about the “HOSPITALITY & MOBILE POINT” is under which groups ?

  28. Hi Mahendra,

    We are in the business of book publishing and we supply books to around 600+ stores. I am messed up with purchases & stock. The process say 1st your raise Purchase order & then receipt note (goods received) & then entry for Purchase (when we receive bill) The problem i a facing is the stock is doubling. Suppose I give PO for 10 copies & we receive 10 copies & then we receive Purchase bill for 10 copies. The stock is showing 20 copies. Please provide the solution to map the above entry correctly so that the correct stock is shows.

    • Hello Ifttikar,
      Sorry due to the busiest work schedule, I missted many questions here to answer
      Regarding your query, the solutions is simple

      When you raise the GRN (Receipt note, use the tracking Number as the receipte noteitself and also assign the p.o. number) now when you pass the purchase entry, track it against the GRN Number and it will server the purpose

  29. dear sir,
    plaese send me under groups in tally

  30. CA Priyanka Bhandari says:

    I have the same problem as iftikar…Plz give us a solution.. its urgent

  31. can please tell me in ledger creation in electricity bill,staff weal fare expenses , meetings,prints,cab and auto charges are come to which under group(ledger group) send me the answere

  32. can you please tell me for Credit Card Exp are to be consider in which group

  33. sale and purchase account show in opposite side

  34. what is group of ledger “discount on labour charge” in a service station.

  35. Dear Mahendra,
    I am working in a State Govt. Department, in which Double-entry accounting is not followed. We procured one Tally ERP 9.0 recently with the aim of computerization of our accounts. But we could not put in the Chart of Accounts as per Govt. Budget Heads of Accounts which has 6-levels. Some local Tally experts have told us that Tally is not suitable for State Government type of Cash accounts. Kindly confirm if this is true, or there is a way out, even if it may in slightly different form. Thanks and regards.

    • Dear Uttam,

      I confirm Tally.erp 9 is fully compatible with Government Type Accounting and there is many government Clients using Tally.erp 9.
      Tally solutions pvt. Ltd have a dedicated help channel for Government Clients. If you need our help in this regard then please fill out our contact us page along with your serial number and we will do the needful.

  36. I am wondering why I have created Petty Cah ledger under Cash In Hand group and even under Bank accounts group yet when I post it comments no bank/ cash acc credited

  37. Shahzad Hussain Ansari says:

    Dear Sir

    I want to list of all ledger under group.
    like cash – cash in hand
    drawing – capital a/c

    plese sir
    Reply

  38. Sir,
    I am learning Tally 7.2 but I have problem with Ledger & Group please send me Ledger and group on my email ID.

  39. Sir,
    I am learning Tally 7.2 but I have problem with Ledger & Group please send me Ledger and group on my email ID.
    Please Sir Reply me Fist

  40. how to create group & voucher& ledger in tally9

  41. plz write list of ledger group

  42. sudhir satpathi says:

    How to creat cabale netwaorking account

  43. Sunaina Mishra says:

    i want to now i have to create a ledger Installation charges so it is comes in which group

  44. ALL LADGER NAME AND ITS UNDER GROUP

  45. dear sir,
    i want the total under groups , how many types of the under groups please explen it.

  46. Aparna sarkar says:

    Suppose if i receive any kind of bills like printing Companies/Computer expenses
    How i put that bill in journal? I need to enter the bill first and after that i need to made the payment entry. How to create this? Send me the details of my Doubt regarding about that.

    Thank you,
    Aparna

  47. Dear Sir,
    Creating PO for office expenses.
    1. I created ledger name is Office Expense under Indirect expenses,
    2. I change F11-features on inventory option to Allow purchase order processing (Yes)
    3. I change F12-configuration in Acct/inventory info, to Allow Adv. entries in Master (Yes) as well as change in voucher entry to Allow Expenses/Fixed Assets in purchase vouchers (Yes) and those options are accept and saved.
    i try to crate inventory voucher of P.O for office expense, but in list of purchase leader account (office expense) is not showing in the ledger list.
    so who how edit then purchase office expense in tally, Plz kindly help.

    Regards,
    Faiyaz

  48. R/s,
    In ledger net , I made payment fist time by cash and 2 nd time by Cheque(bank) . still debit balance is showing.
    when I was taken net connection I made payment through cash(that is first entry made Payment voucher) . 2nd entry, first booked expense under the office expenses then made entry in bank ledger .
    In tally it showing debit balance

  49. skumaravel says:

    I want to learn tally please suggest me which centre i go to learn. Now i am in medavakkam chennai

  50. i am new to tally can you please help me to do the entry of loan taken frm the person A
    Mr. has directly deposited the loan amount to the company account how to do the entry of this.

    Please help me.

    Thanks and regards
    shobha

  51. kindly let me tell me wht is the difference between groups and ledger

  52. what is journal entry?

  53. Mubeen Sadiq says:

    Hi,
    Please send some of voucher entry problems with its solutions..

  54. Dear Sir,

    i want list of all ledgers and grops.

  55. Sir I am Hemanth my pro lam is a Audit and Tax

  56. Dear sir

    i want to know the all ledger under groups please help me sir.

  57. Accured interest on FD Comes under which group in tally ?
    and plz also know how to pass entry in journal

  58. Sir,
    I joined the tally erp 9 institute before 7 days.
    I am not clear this entry , entry is Drawings so, let me know under which ……………………………

    Thanks

  59. Naresh Bhairamkonda(Bangaram) says:

    i want to know the all ledger
    under groups please help me
    sir. i was confused ledger
    entris. so pls help me thanq very much.(telugu)

  60. sir please tell me details of under which head general insurance ecpense ledger will come
    and tell me remaining also
    e-mail me if possible sir

  61. Dear Sir,

    Please tell me which group under we take bank CC A/c and bank current a/c.?
    Please help me.

  62. Mahendar sir plz tell me that we can learn tally at home without goung any tutorials and is there any books which can guide us very easy of tally at home