Understanding concept of Grouping of Ledger in Tally.ERP 9

Sometimes back, I have ten about basic groups in tally. Grouping of ledger is very important for finalisation of accounting reports. If you want to learn tally, then you must understand basic of accountancy and creating of ledger.

A balance sheet is nothing but a summary of various ledger balances on a given date which is grouped properly to give an easy understanding of the financial position of the origination.

Here is a rough idea about which ledger should be grouped under an appropriate category.

Below in BOLD is the name of group account and it displays which ledger should belong to it.

Capital Account: Consist of Owner/partner/share holders account

Loans Account: They are classified into secured and unsecured loan account.
Secured Loans are those which are secured against the mortgages of Assets/FDRs/investment etc. and a loan which is not secured is Grouped under unsecured loan account

Current Liability: It consist of sundry creditors (From whom a business unit purchase Goods/materials or avail services on credit), Advances received from Debtors and other kind of liability

Provisions: The approximate amount of expenses that needs to be provided on a Given date is grouped under this account

Fixed Assets: It consist all assets like land, plant, machinery, equipments, vehicle, furniture etc.

Investment: FDRS, investment in share of other company, bond etc.

Deposit: Deposit with Telephone Department, Electricity board, bank or any Kind of deposits are grouped under this head

Sundry Debtors: It consists of advances made to Sundry creditors, goods sold to Customers on credit etc.

Loans and advances: Other kind of recoverable in cash or kind such advances/loans given To staff, money recoverable from sundry creditors, advance tax paid etc.

The list is not exhaustive and it consist only some main group of balance sheet.

After creating a new company in tally, you may view the in built default basic groups in Tally.ERP 9 by the following way

Go to main menu

Accounts Info

Groups

Display

you will see the list of groups in Tally.erp 9

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Mahendra is founder and CEO of the I Vision Infotech, Authorised Tally Sales and Service Partner and helping Tally users to learn Tally and accounting free through this site

28 Comments

  1. SANDEEP

    Whast is the entry proceedure of Plant and machinery in tally,
    Should we issue its to deparment in which mahcinery is working.

    Pls provide me issued enrty of Plant and machinery

    • Mahendra

      Sandip,
      Are you referring to entry for purchase of plant and machinery ? and I don’t understand what do you mean by issue it to department where machinery is working ? or you are referring to grouping of plant and machinery ?

      • Anitha

        Dear Sir,
        I have a doubt tally 7.2.
        For example,
        Opening Blance: Tender money deposit -2,51,200…
        Tender money deposit is received through Syndicate Bank -Rs.250000/- on 08/07/2010…
        How to make a entry for this??????
        Please clarify my doubt sir?????

  2. Sampath

    1.Is it possible to sort of the spares part numbers during sales invoice entry list in ascending and descending order?

    2.Materials(A.C pipes used for drinking water pipe line) dispatched to government municipality also undertake civil work i.e earth work excavation, laying, jointing under refilling charges.In this transaction, value of materials, civil work charges should be shown in debit balance of the govt minicipal account and also the stock in hand at municipality whcih is not yet used under civil work how to do account
    Our requirement is stock at municipality every day value of materials and value of civil work should be shown in debit balance at municipality account

  3. Mohammad Shareef

    I have different Project and all contractor are different and I received payment from different Party all that I have to do under one company how to maintain that account of different Project Under one company in Tally accounting software ?

    • Mahendra

      Mohammad Shareef,
      You can manage all your project account in one company definitely.
      use job/project in Tally

      • Mohammad Shareef

        Thank you very much mahendra sir, sir can u explain briefly…( i dont have much knowledge in tally) m using tally 7.2

  4. rahul nigam

    how to entry of this point purchase plant& machinery rs 16600 give reply first

  5. rahul nigam

    give the name of fixed assets group and current assets group and how to entry of this name

  6. Charanjeet Kaur

    Hello

    Can you help me in learn of tally online means can you teach me tally in my mail id

    • sardargovindsingh

      i am a professional in accountancy if u want to learn tally i ready to teach online

  7. subhashini

    helo sir,

    i have one house purchase in company name registration expense how to entry to tally

  8. Sanjay P

    Hell Sir,

    I want some information regarding materials issue to farm (Agriculture) so what type ledger create in under which head

  9. Aniket

    thanks a lot sir for providing us such matchless knowledge in such a simple word.
    cardinal thanks to you.!

  10. Bobby

    Dear sir,
    I am working in retail business company, and company is having some shop in mall, i want to create group for every shop under same tally, so can u guide me how i can create this group and under which group of accounts in tally.

    Thanks
    Bobby

  11. ganesh

    i have to deduct tds and make payment but i have directly made a payment but know i have to deduct tds from creditors from another payment what to do and how should be the entry in tally

  12. NAUSAD

    Dear Sir
    I am Privete School Accountatn
    I want How can manten Grant Account in Tally Erp
    Exampale : School Mantanace Grant Receive Rs. 5000
    Repering School Build Rs. 3500
    How can this Entry In tally
    Iwant Cloing Balance in School Grant Head.

  13. Manikandan

    R.Manikandan
    I am in Private Company Jr.Account Excutive Sir
    Tally Erp 9 I Have used
     How  have created  in  ledger
     but Under in Head  how can i create  Correctly…?
     

  14. Raju

    unable to find out the balance from group companies

  15. Raju

    can any one reply soon VERY URGENT

  16. Sudhanshu Malwal

    Sir, how can i make a group like Hardware, but there is lost of screws 1″ , 2″, 3″ but at the end of stock taking i want a group Hardware shown on tally or also Screw’s type. Is it possible. & in purchase/sale entry i want the cost of goods is automatically appear which i entered in making of Opening stock item.

  17. Sudhanshu Malwal

    from where i can find the list of different groups like current liabilities, current assets, indirect income, indirect expenses, direct expenses, direct income.
    & please also tell me we are manufacturer of ceiling fan, we received some bills(purchase) there is freight forwarding charges or packaging & forwarding charges, in which head of accounts we enter this.

  18. sharma krishna

    dear sir I want to know that how change the date in tally erp9 dowloaded from site but using in educational mode there only three dates possible pls help me
    thanx in advance

    • Musthafa Kottopadan

      You cant more in education mode purchase full package and enjoy.

  19. shab

    dear sir,

    i want some of your ideas in this. i have a one depot and 3 shops and one tally company. have create a 3 shops ledger as a sundry debtors. m purchasing in company and selling it to d 3 shops. can anybody tell me is this correct method of keeping account or should i create a 3 different companies for 3 shops. can anybody help me in this.

  20. seema

    Im seema, working in service sector, we purchase equipment and same thing we will give for rental. for eg: 10 systems we purchase and same 10 will give it for rental on i using tally ERP 9.0, every quarterly i need to raise invoice for 10 systems, i tried but it shows negative stock, in accounting voucher im not able to enter the quantity and rate.. Please help me out of it

  21. kartik mehta

    Sir,
    i have purchased a machinery (Dye) of Rs 30000 say from abc traders i have paid 15000 in advance through cheque and rest of the amount is also paid by me through cheque . whether i have to enter it in purchase, payment or journal voucher . Abc traders for me is a sundry creditor or not as i have purchased the machinery in cash but paid in installment . should i directly debit the machinery and credit the cash. how machinery will be shown under fixed assets. please help.

  22. k.parthasarathi

    i have in income and expenditure statement grants received in contract work, how treat in tally for leadger creation under which head and how to posting entry sir, please slow the problem as early as possible
    thanks

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